Welcome aboard!

Welcome aboard!

Organisations should go out of their way to make onboarding of new hires a pleasant experience

A successful first day at work has a lot to do with how an organization makes the employee’s transition into the new job role a smooth one. From assigning a buddy to small corporate freebeeies, companies that make an effort to make a new joinee feel welcome are giving the message that they value their employees. On-boarding is easy only when the new hire is greeted with a hassle free orientation.

From the time a company hires someone till that person actually comes on board, there’s always this ambiguity about the status of the employee. Due to which, companies have realised that it’s important to engage employees even before they actually join. Social Media has played a significant role in this aspect.

While a potential employee is sitting around and trying to take a final call on whether to join the organisation or not, employers can utilise this phase by giving easy access to information such as – company history, kind of assignments, team members involved in the same project, work culture, etc. Experts believe that this practice often converts a lot of job offers into actual joining.

Debasish Roy, senior manager – Smarter Workforce – Kenexa Onboarding and Assessments, IBM identifies some of the useful ways through which a company can successfully control employee on-boarding:

Coordination: For an employee to be on-boarded properly, he/ she needs to coordinate with the HR manager constantly; engage with the team in order to be effective from day one; have access to a set of documentation, etc.

Social Media: An employee can also get or share relevant information/ data over internal social media platforms or messengers. Based on an individual’s interest, he/ she can also be added to specific groups within the network – this again works really well when it comes to exchange of ideas with other team members or even the manager.

Automate paper work: On-boarding also means doing a lot of paper work – this is both for the employees as well as the HR manager. By automating this process of documenting employee information, etc. much time is saved and the first day at work can become all about getting acquainted with the team, the work, get involved in various discussions, etc.

Providing easy answers: Typically a new hire will have a lot of questions – how do I do this? Where do I go for this? All this can be assimilated within a forum in the internal social network and people can participate in open discussions and provide easy answers.

Exchange of ideas: An employee can also exchange ideas with experts around innovation and collaboration. This activity will only increase employee satisfaction and ensure he/ she becomes more engaged with the company; the team and most importantly the assigned task.

Mobile experience: On-boarding can also be done through mobile applications. This is often easily accessible as compared to laptop or desktops.

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