‘Have A Measurable Goal To Discuss During Appraisal’

An employee must prepare well before an appraisal meeting and have all the key discussion points in hand

Employees generally consider performance review as a platform to receive feedback on their performance. But by limiting it to be only a one-way communication, the employee loses a great opportunity to have a detailed discussion about their career aspirations and relate it to the work, and the organisation.

There are things that an employee needs to pay attention to during an appraisal meeting and there are things that he/she needs to prepare before-hand. Divya Sutar, associate vice president, HR, Capri Global Capital Ltd., shares some useful tips while preparing for an appraisal meeting.

Pre-planning is a must

In order to get the most out of an appraisal meeting, an employee needs to have appropriate planning much ahead of the meeting. He/she needs to keep documentation intact, gather relevant accolades and do not miss on analysing and documenting the areas of improvements as well.

Have measurable goal

You have to be an active participant, establish your goals from the start of the conversation. Focus on key objectives and define a plan that makes sense to you and your organisation. Ensure that the goals are measurable, meaningful and reasonably attainable. Talk about how you can increase your contribution towards your department or the organisation.

Handle criticism well

Many employees find difficulty in handling criticism and tend to be defensive. An employee has to be optimistic and handle feedback calmly and openly. If there are any disagreements, state them in factual behavioural terms and provide support for the disagreements, including examples and documentation. Engage in a conversation with your supervisor to mentor you on improving your shortcomings.

Being specific is crucial

Use simple language with examples, be specific do not get into a general discussion. Use qualitative statements pertaining to the achieved milestones and accolades received, emphasise on competencies developed during the period. The statements must be accurate and acknowledged. The appraiser must develop an understanding that you have done good groundwork before the discussion.

Find out ways to improve

Focus the discussion in a manner that you seek to improve the quality of your work, and are interested in professional growth. If you do not have the requisite tools/trainings ask for the same during the appraisal discussion. This will increase your contribution and value towards the organisation.

Assisting team members

If you feel the meeting is progressing the way you want, do not let go of any opportunity for pitching an idea of assisting others within the team. This might be the right stroke for playing a mentoring role and thereby increasing chances of promotion in the future.

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